Payroll Operations Manager

Company: Mapei
Location: Deerfield Beach
Posted on: May 6, 2022

Job Description:

The Manager, Payroll Operations is a critical role responsible for Payroll Operations, including taxation, compliance, garnishments, and reporting. This position is responsible for the timely and accurate processing of all wage payments, benefit deductions and related tax withholdings for US associates. Partners closely on payroll, timekeeping and reporting matters with HRIS, IT, Tax (External), Finance, HR and other internal stakeholders. Ensures Company adheres to all legal/ regulatory compliance requirements including FLSA, federal, state and local employment laws and tax, compliance, etc. Leverages 3rd party vendors, as appropriate, to support Company initiatives and drive efficiencies. Additionally, this position will plan, lead and coordinate continuous improvement efforts to enable efficient execution, accuracy and compliance of all payroll processes.

• Oversee Payroll operations to ensure accuracy of payroll data in ADP and issue timely payments for all associates (approximately 2K +), including California and Puerto Rico.
• Closely partner with Legal, HR/ Compliance, Tax and 3rd parties to ensure Company is apprised of, and in compliance of, changing laws regarding payroll-related employment law and taxation. Implement changes to systems and processes as required.
• Work with internal stakeholders and represent Payroll on special projects as appropriate (HR system enhancements (including timekeeping), 3rd party implementations/ integrations, etc.). Ensure appropriate payroll controls are implemented, tested and modified as needed. Partner with Internal and External Audit as appropriate.
• Partner with HR Business Partners, HRIS, IT, Finance and Business Unit leaders to identify opportunities for process improvement and efficiencies.
• Adheres to company policies and procedures established for accounting and payroll functions.
• Functions as a liaison between payroll, business management, HR and IT departments to increase the efficiencies between them.
• Develops and analyzes reports which easily and accurately depict current and projected costs.
• In collaboration with Finance, reconciles payroll accounts on a monthly and quarterly basis.
• Corrects coding of all payroll related G/L entries and ensures correct allocation of payroll, liabilities and expenses.
• Prepares audit schedules for quarterly and annual audits (i.e., Worker Compensation, 401K, etc.)
• Provides monthly payroll accruals.
• Prepare and issue labor reports as required.
• Compiles, summarizes, and provides necessary payroll reports as needed.
• Processing of annual compensation adjustments, merit increase and bonus, including commissions on a more frequent basis.
• Performs other duties as assigned. Education & Experience:
  • Level of Formal Education: Bachelor's degree preferred
  • Area of Study: Finance, Tax, or Payroll
  • Years of Experience: Minimum 10 years' experience in related field
  • Special Certifications: CPP certification preferred Requirements:
    • Strong knowledge of ADP WFN for U.S. and PR is required.
    • Five (5) years of experience handling multi-state payroll taxes with a large (1,000+ employees) multi-state employer preferred.
    • Exposure to best practices with expatriate/ inpatriate process and related tax implications. (i.e., shadow payroll)
    • Relies on experience and expertise to plan work accordingly and to accomplish the position's goals and objectives
    • Strong analytical skills with the ability to identify and resolve the typical questions and issues that arise because of completing daily work activities.
    • Good written and verbal communication skills. Ability to interact with Managers in the field to resolve questions and problems.
    • Ability to produce reports in a clear and concise manner.
    • Ability to work on multiple projects with varying deadlines.
    • PC based financial applications and database skills
    • Experience with Oracle Fusion is a strong plus.
    • Demonstrated Payroll experience of California & Puerto Rico is required; Dominican Republic is preferred.
    • Ability to think quickly and react in a dynamic environment, including critical review of current and future processes to ensure compliance and efficiency.
    • Comfortable communicating with senior management
    • Strong Excel skills (i.e., VLOOKUP, pivot, etc.)

Keywords: Mapei, Deerfield Beach , Payroll Operations Manager, Executive , Deerfield Beach, Florida