Facilities Coordinator

Company: Sage Dental
Location: Deerfield Beach
Posted on: September 26, 2024

Job Description:

Job Summary: Facilities Coordinator
Sage Dental is seeking a dynamic Facilities Coordinator to manage contractors and vendors in facilities, ensuring seamless operations and patient-centric care.

Job Description
The Facilities Coordinator will be responsible for managing contractors and vendors in facilities, reviewing quotes and bids, maintaining work orders, and scheduling repairs around patient schedules. This role requires strong attention to detail, problem-solving skills, and the ability to multitask while staying organized.

Key Responsibilities:

• 
  
• Represent Sage Dental with outside interfaces and internal stakeholders
  
• Monitor and manage facility maintenance and repairs at multiple locations
  
• Make daily decisions to best serve the needs of the business within budget
  
• Oversee contractors and vendors to resolve repair and maintenance issues
  
• Respond promptly and follow up consistently to support overall success and workflow efficiency
  
• Select and manage vendors and suppliers to efficiently serve the needs of the business
  
• Independently manage small capital projects and minor remodels
  
• Qualify the scope, means, methods, schedule, etc. to ensure the needs of the business are met
  
• Manage repairs or maintenance of the support center (corporate office)
  
• Manage corporate services for facilities and replenishment vendors
  
• Adhere to Sage Dental's standards for replacement design and branding image elements
  
• Evaluate and monitor contractors, vendors, and suppliers to ensure they meet Sage's standards
  
• Work with the facilities management leadership team to ensure materials/services are obtained at competitive rates
  
• Approve and verify accuracy of facility invoices submitted by contractors, vendors, and suppliers
  
• Maintain and monitor preventative maintenance programs
  
• Invoice reconciliation, review, and approval of vendor pay requests
  
• Visit offices/sites to evaluate work under construction, punch lists, and/or issues negatively impacting practice operations
  
  
  Qualifications:
  
  • 
    
  • 3+ years' experience in a comparable role
    
  • Bachelor's degree preferred (not required); High school diploma or equivalent required
    
  • Multi-unit or multi-location facility management experience is preferred (not required)
    
  • Ability to read / interpret construction drawings, service level agreements, contracts, material specifications, governing regulations, codes, and technical manuals
    
  • Possess strong attention to detail and the ability to successfully solve complex problems
    
  • Effectively multitask while staying organized
    
  • Critical thinking, ability to organize, prioritize and manage multiple projects with overlapping deadlines
    
  • Capacity to work independently or within a team environment, follow direction, trouble shoot and meet goals and objectives
    
  • Strong communication and negotiating skills
    
  • Ability to travel periodically (10% travel) to perform site assessments and assess prioritization needs
    
    
    What Sage Offers:
    
    • 
      
    • Work location: Sage Dental Support Center
      
    • Growth opportunity
      
    • Competitive base pay
      
    • Bonus programs (job specific)
      
    • Benefits such as: Health Insurance, In-House Dental Program, PTO, Holiday Pay, Direct Deposit, 401K and more
      

Keywords: Sage Dental, Deerfield Beach , Facilities Coordinator, Other , Deerfield Beach, Florida