Executive Assistance

Company: Milner Inc
Location: Deerfield Beach
Posted on: May 17, 2022

Job Description:

Job DescriptionJob Title: Executive AssistantBranch: 62Department: Corporate Reports to (Title): Regional Admin ManagerDate: 04/042022 BASIC FUNCTIONPrimary Responsibility: The Executive Assistant is responsible for handling a wide range of administrative and executive support-related tasks, working independently with only general supervision. The ability to interact with staff (at all levels) in a fast-paces environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism. Confidentiality is crucial to this role. Expert level written and verbal communication skills, strong decision-making ability and attention to detail are equally important. WORK PERFORMEDADA DUTY % TIMEEResponsible for heavy calendar management, requiring interaction with both internal and external executives and assistants, as well as consultants to coordinate a variety of complex executive meetings.15%EAnswer phones and direct all incoming calls to appropriate party promptly and efficiently.15%ECommunicate and handle incoming and outgoing electronic communications on behalf of executives. Assist with preparation of presentation materials10%EReview and summarize miscellaneous reports and documents; prepare background documents and outgoing mail as necessary.10%EPrioritize and manage multiple projects simultaneously and follow through on issues in a timely manner.10%EArrange travel schedule and reservations for executive management as needed.5%EOrganize and maintain up-to-date executive files. Perform administrative functions as assigned.30%NEPerform other duties as required5% EDUCATION REQUIREMENTS

• Bachelor's degree or equivalent business office experienceEXPERIENCE REQUIREMENTSA minimum of five (5) years plus experience supporting at the executive level. Experience required in the following areas:
  • Excellent calendar management skills, including the coordination of complex executive meetings.
  • Experience assisting management with the creation of PowerPoint presentations.
  • Strong knowledge of MS Office, including Word, Excel, PowerPoint and Outlook.
  • Experience scheduling travel arrangements for management. Additional skills required:
    • Excellent verbal and written communication skills.
    • Excellent customer service skills
    • Ability to diagnose and troubleshoot methodically and efficiently.
    • Ability to manage multiple tasks with frequent interruptions, occasionally in urgent situations.
    • Ability to communicate, interact and work effectively and cooperatively with people from diverse ethnic and educational backgrounds. WORK ENVIRONMENT
      • Work in areas which require attention to detail in a varied environment.
      • General office environment. May spend long hours sitting or standing.
      • Some physical effort is required which may involve bending, reaching, stretching, or similar activities as well as lifting or moving items weighing up to 60 pounds SPECIAL REQUIREMENTS
        • Employee must complete required courses as described by Human Resources for all employees.
        • This description presents the major responsibilities required for this job title. Individual positions may require the performance of additional duties as assigned. BUDGET RESPONSIBILITY
          • Secure and maintain work environment; PC, Phone and other assigned equipment.

Keywords: Milner Inc, Deerfield Beach , Executive Assistance, Other , Deerfield Beach, Florida