Front Desk Receptionist

Company: Crain Atlantis Inc
Location: Deerfield Beach
Posted on: May 17, 2022

Job Description:

Job Description Company Overview: Crain Atlantis is an Architecture and Engineering consulting firm that provides a broad range of technical services. We offer the personal service of a small consulting firm but with the technical experience and capabilities of a large company. Crain Atlantis specializes in innovative, technically sound solutions for our clients. Our engineers have years of practical experience, advanced degrees, certifications, professional licenses, and/or university affiliations. Our professional staff provides value engineering alternatives to our clients by working on their technical issues allowing them to remain focused on their primary business. We are looking for a receptionist to act as the ---face--- of our company to provide professional and friendly service to our clients. Responsibilities: Manage reception desk; greet public and clients and direct them to the correct staff member Answer a multi-line phone and direct calls as necessary Receive, log and distribute incoming mail, and prepare outgoing mail for distribution Maintain office supplies and inventory levels, anticipate requirements, place and expedite orders Update and maintain databases, such as mailing lists, contact lists and client information Update and maintain internal staff contact lists Ensure office equipment is properly maintained and serviced Fax, scan and copy documents Perform work-related errands as requested, such as going to the post office, bank, collecting weekly breakfast for the team, etc. Provide secretarial and administrative support to management and other staff when required Any other duties as assigned Qualifications: Knowledge of MS Word, Excel, PowerPoint, Outlook and other relevant software Ability to work independently as well as part of a team Ability to handle confidential documents and information with discretion and in a professional manner Excellent spelling, grammar and proof-reading skills Self-starter with strong multi-tasking and follow-up skills. Ability to prioritize. Good time management skills and proactive approach Strong attention to detail while maintaining consistent workflow and meeting deadlines Excellent customer service skills to represent the organization with clients, affiliates and outside agencies and to efficiently obtain needed information Bi-Lingual is a plus (Spanish) Administrative Duties: Running errands Stocking supplies Sorting and sending mail Answering and routing phone calls Greeting visitors Crain Atlantis is an equal opportunity employer and affords equal opportunity to all applicants and employees for all positions without regard to race, color, religion, gender, national origin, age, disability, veteran status or any other status protected under local, state or federal laws.

Keywords: Crain Atlantis Inc, Deerfield Beach , Front Desk Receptionist, Administration, Clerical , Deerfield Beach, Florida