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Administrative Assistant/Quality Control

Company: Wilen Florida
Location: Deerfield Beach
Posted on: May 14, 2022

Job Description:

Job Description Description: Post Sort Coordinator Coordinators Job Purpose: Maintains verification by planning, monitoring, and improving performance. Job Duties: Overall daily job duties include but are not limited to the following tasks & responsibilities below Tray Tags and Skid flags The Post Sort Coordinator is responsible to generate the tray tags and skid flags for the Press (inline sort jobs) bindery and mailroom . The coordinator will follow the written processes and stay current with the files that need to be printed. Monticello MAIL.db Import mail.dats (if needed) Adjust dates, permit numbers, crids, pre-denominated amounts, type (letter -- card), Payment method (stamp -- permit imprint, add caps reference to Customer Ref ID (specific clients only) Create pallet for single piece mail that presort did not palletize. Move mail from origin to NDC to save client money Split containers (if needed) Suppress records (if needed) Produce pallet flags for skids; update template accordingly Produce tray/sack tags; update template accordingly Zip down Mail.dat for upload to PostalOne POSTAGE.db Run mail.dat through Postage.DB to compare postage amounts to W2 & PO dashboard Create and keep on file postage statements for mailings with postage discrepancies PALLET.db Combine multiple versions/shells for a drop/part ENTRY.db Manually assign current Entry points View entry Point; entry point vs origin savings analysis for R&D jobs W2 Client View Inkjet Schedule on a daily basis to keep up with completed jobs and current jobs working throughout the plant Adjust in-home dates, verify dates, shipping dates and postage amounts (if necessary) Double check 3600/3602 on PostalOne Dashboard against internal pricing grid & email any revised grids to the accounting department (Margaret & Denise) along with appropriate account team when a postage discrepancy is found. Produce Copal by destination grid when moving destination(s) to another drop or to cross reference for instances of partial drops within random circumstances WEDS Program --- drop any pertinent information into specific job number files (emails, notes, postage received, 3602/3600s, etc.) Mail Client Maintain number of pieces left open in Mailroom before closing out a specific job (notify Mailroom Department if you notice pieces are static after a day or so) Export Skids; Monticello Jobs after mail.dat is zipped for PostalOne upload Close out destinations completed by mailroom (OLD Mail Client - CANADIAN MAIL ONLY) PostalOne PostalOne Dashboard - double check uploaded data to make sure postage, mailing date, permit holder, Agent, Prepared for, crids, EPS account and postage are correct Use MD Client to upload mailings for verification one at a time OR drop multiple mail.dats into our HOT FOLDER. WheresMyMail Use internal software to track and report, when necessary, IM barcode piece scans. Informed Visibility dashboard to look for skids/trays/bundle scans eInduction Quick Status Report to look for skids Utilize tracking reports & signed POD (proof of delivery) when issues arise in order to determine delivery status Miscellaneous Tasks Verify weight & thickness of 10 pieces; update w2 Inkjet schedule review Sharepoint updating Postage rec---d Postage needed Sufficient funds check with postal clerk Updates job knowledge by participating in educational opportunities w/local post offices; reading professional publications; WEBEX/MTAC meetings, participating in professional surrounding organizations. Write up training guides and procedures Training on new processes/procedures & software programs Minimum Qualifications : High school diploma Must have computer literate Communicate clearly and effectively with others. Mail production experience is a plus Presort experience is a plus Office experience is a plus We are an equal opportunity employer and a drug-free workplace. Background check. E-Verify. Company Description Wilen is a direct mail manufacturer that is among the top printers in the country. We---ve been in business 50 years and have facilities in Florida and Las Vegas, as well as a New York office that handles our strategic marketing and creative capabilities. We work with all the top national brands in nearly all categories of business. Our company continues to innovate and grow, successfully, year after year. It---s our commitment to acquiring new technology and the latest manufacturing capabilities that creates the demand for new employees. We are always looking to acquire individuals from the industry, and seasoned professionals are among our best hires. In addition to competitive salaries and benefit packages, we also pride ourselves on our in-house training program, Wilen University. This education program uniquely positions Wilen as the perfect place to grow your career, as well as make roots in a thriving community. We are an equal opportunity employer and a drug-free workplace. Background check. E-Verify.

Keywords: Wilen Florida, Deerfield Beach , Administrative Assistant/Quality Control, Administration, Clerical , Deerfield Beach, Florida

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