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Administrative Support

Company: Milner
Location: Deerfield Beach
Posted on: May 8, 2022

Job Description:

JOB DESCRIPTION
Job Title: Administrative Support
Branch: 62
Department: Service/Sales
Reports to (Title): Manager Customer Service
Date: 7/7/2021
BASIC FUNCTION
Primary Responsibility: The Administrative Support is responsible for handling a wide range of administrative and executive support-related tasks, working independently with only general supervision. The ability to interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism. Confidentiality is crucial to this role. Expert level written and verbal communication skills, strong decision-making ability and attention to detail are equally important.
WORK PERFORMED
ADA DUTY % TIME
E
Organize and maintain up-to-date executive files. Perform administrative functions as assigned.
30%
E
Responsible for heavy calendar management requiring interaction with both internal and external executives and assistants, as well as consultants to coordinate a variety of complex executive meetings.
15%
E
Answer phones and direct all incoming calls to appropriate party promptly and efficiently.
15%
E
Communicate and handle incoming and outgoing electronic communications on behalf of executives. Assist with preparation of presentation materials
10%
E
Review and summarize miscellaneous reports and documents prepare background documents and outgoing mail as necessary.
10%
E
Prioritize and manage multiple projects simultaneously and follow-through on issues in a timely manner.
10%
E
Arrange travel schedule and reservations for executive management as needed.
5%
NE
Perform other duties as required
5%
EDUCATION REQUIREMENTS


  • Bachelors degree of equivalent business office experience

    EXPERIENCE REQUIREMENTS
    A minimum of 5 years of experience in supporting at the executive level.
    Experience required in the following areas:

    • Excellent calendar management skills, including the coordination of complex executive meetings.
    • Assisting management with the creation of PowerPoint presentation.
    • Strong knowledge of MS Office, including Word, Excel, PowerPoint and Outlook.
    • Experience scheduling travel arrangements for management.

      WORK ENVIRONMENT

      • Work in areas which require attention to detail in a varied environment.
      • General office environment. May spend long hours sitting or standing.
      • Some physical effort is required which may involve bending, reaching, stretching, or similar activities as well as lifting or moving items weighing up to 60 pounds

        SPECIAL REQUIREMENTS

        • Employee must complete required courses as described by Human Resources for all employees.
        • This description presents the major responsibilities required for this job title. Individual positions may require the performance of additional duties as assigned.

          BUDGET RESPONSIBILITY

          • Secure and maintain work environment; PC, Phone and other assigned equipment.

            Last Revised: November 2016

Keywords: Milner, Deerfield Beach , Administrative Support, Administration, Clerical , Deerfield Beach, Florida

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